appointment letter for employee, appointment letter sample, appointment letter sample

Employees are the biggest asset of a business. They play an important role to make business profitable. Once you complete the interview process the next thing is employee joining. For this you need an appointment letter for the employee. Once you complete a successful recruitment then you must give a date of joining. This is part of a joining form and you should not make a mistake here. Hiring an employee is a serious business and correct recruits can get you good profits. Due to this appointment letter format for executives is important. After selection of a candidate the next step is to issue an appointment letter or job confirmation letter.

Why appointment letter format for employee is important

This document contains all the information related to his or her joining in the company. The details may change depending on the company but the basics do not change. Some of the common details that every company includes is date of joining, profile name, initial salary and department. This also contains information about the company’s official address so the executive can come and join.

Employee appointment letter sample

Check out this standard appointment letter sample for employees that anyone can use. You can make changes as per your convenience and business requirement. You can also add company policies if you want. The appointment letter format below includes dummy details of the company and employee that you can change in the real appointment letter.

Dated: March 01, 2021

Dear John,

With reference to your interview on Feb 15, 2021, we are happy to inform you that you are selected for the profile of Facility Executive in our company with an annual CTC of USD ($) 35000 / annum including all fixed and variable salary components.

You are expected to join our company on April 10, 2021 (Reporting Time: 10:00 AM EST) for further formalities. Bring this appointment letter along and complete the joining. Additionally, you also need to bring below mentioned original copy (will be returned) of documents along with photocopies.

In case you do not join on the date and time mentioned we secure full right to cancel this appointment letter.

Joining Location

ABC Corporation LLC

3744 Carriage Court,
Oceanside, California – 92054
Contact Number – 760-421-5563

Contact Person: Joanna W Garcia

Bring these list of documents with this appointment letter

  • Two latest passport size photographs
  • Government ID for proof of identification (Photocopy + Original for reference)
  • Address Proof (Photocopy + Original for reference)
  • 10th, 12th, Graduation and Post Graduation (if any) education certificates (Photocopy + Original for reference)
  • Also bring additional qualification certificate photocopies (if applicable).
  • Previous work experience and relieving letters (if applicable).

Authorized Signatory


3744 Carriage Court,
Oceanside, California – 92054

When you make an appointment letter, make sure all details are correct. Employee appointment letter is also the first document an executive receives. Additionally, chances of communication gap also reduce in case of a written document. You can also add salary annexure and company policies etc.

Share with others so others can also benefit and we can even make the site better than before with feedback. You can also use other business letters available on our website.

You can also check appointment letters for other profiles from our website.

Change Language ยป